Terms & Conditions

Barrett Hay Saturday School – TERMS AND CONDITIONS

PLEASE READ THESE BEFORE RETURNING THE APPLICATION FORM TO THE SCHOOL AND KEEP THEM FOR FUTURE REFERENCE

Please note that by signing the Application Form you are agreeing to abide by and adhere to the below.

1. DEFINITIONS

In these Terms and Conditions the following expressions have the following meaning:

School : Barrett Hay Saturday School, St John’s Pre School, Sylvan Road, London SE19 2RX

School Offices : 45 Maberley Road, London SE19 2JE

Additional Charges : Items not included in the tuition fees, for example, the Registration Fee.

Pupil : Any child enrolled at the School.

Initial : Payment the sum payable on account in accordance with Clause 3.

Fees : The School’s published fees.

Head : The Principal of the School (or person Acting as Principal)

Parent : The signatory or signatories to the application form.

Payer : The signatory or signatories to the application form.

School Rules : School Rules, Code of Conduct, policies and procedures and Regulations in force.

Term : The Academic Term of the School as varies from year to year.

2. AGREEMENT

(a) A legally binding Agreement is made upon the registration of the pupil. For avoidance of any doubt, the contract arising upon registration is made between the School and the parent signing the pupil’s registration form. Where that form is signed by more than one party then responsibility of those parties is joint and several under these conditions.

(b) In entering into the Agreement the Parent and the Payer agree that they and the pupil will:

(i) Be bound by the School Rules and by these Terms and Conditions; and

(ii) Support the School in maintaining its ethos, ethics and good standards of behaviour & discipline.

(c) The rights of the School under this Agreement will not be waived even if these Terms and Conditions are not enforced.

3. INITIAL PAYMENT

(a) An initial payment is payable on acceptance of a place at the School as part of the Fees.

(b) It will not be refunded if the place is not taken up by the pupil.

4. FEE

(a) Fees are payable by cash, cheque, bank transfer or direct debit. We do not accept credit cards payments. Payments may be made on a monthly basis or a termly basis. In either case, payment is made in advance.

(b) An administration charge of £25.00 will be made for payments refused by the Payer’s bank.

5. REFUND POLICY

a) No refund of School fees shall be due in the event of non-attendance by a pupil.

b) In the event of a pupil missing a lesson for any reason, the lesson will not be repeated. However, the resources used in that lesson will be made available to the student on request.

c) If the School fails to provide a lesson due to teacher absence, every effort will be made to provide a substitute teacher.

d) In the event of closure of the School due to severe weather conditions, or an emergency situation, the School will not provide a substitute lesson and no reduction or refund in fees will be due.

6. CHARGES FOR OVERDUE FEES

a) The School reserves the right to charge interest, calculated daily, on Fees which have not been received in accordance with clause

4(a), at a rate of 4% above the NatWest base rate.

b) The School reserves the right to pass the cost of any legal proceedings incurred in recovering outstanding fees onto the Parent and/or Payer.

7. PARENTS AUTHORITY

The Parents authorise the Principal while in loco parent is to take or authorise in good faith all decisions affecting the welfare of a student. Parents consent to such physical contact with a pupil as may be lawful, appropriate and proper for teaching and to provide comfort to a student in distress or to maintain safety and good order.

8. WITHDRAWAL.

(a) A full half-term’s written notice that the Pupil will not be returning to the School after the end of a Term must be received by the Principal from the Parent on or before the last day of the preceding half-Term.

(b) If a full half-term’s written notice is not received by the Principal, a half-term’s Fees in lieu of notice will be due to the School as a debt.

(c) Written notice will only be effective if received and acknowledged in writing by the Principal within 7 days of receipt, The Parent must contact the School promptly if no such acknowledgement is received.

9. EXCLUSION

(a) The pupil may be excluded for a fixed period of time and/or permanently excluded for:

(i) A breach of School Rules;

(ii) Non-payment of Fees; or

(iii) If in the Principal considered opinion the Parent’s behaviour is unreasonable and is likely to affect adversely the pupil or other pupils or staff at the School, or to bring the School into disrepute.

10. GUARDIANS

Pupils whose parents are overseas must have a guardian in this country. Parents must notify the School of the name and address of the guardian on the Application Form.

11. MEDICAL

Parents must supply all details of the pupil’s medical history and/or allergies to the School and must notify the School immediately if there are any changes to the information supplied.

12. PARENTAL RESPONSIBILITY

Parents are responsible for the pupil’s welfare in the School at all times except when the child is in lessons or during designated breaks or lunch time which form part of the child’s schedule with the School.

13. COMPLAINTS

In the event of a complaint which the Parent is unable to resolve satisfactorily, the Parent must put the complaint in writing to the Principal.

14. INSURANCE

Pupil’s personal property is not covered by the buildings insurance when on School premises. The School accepts no responsibility for loss or damage to pupil’s personal property on the School premises.

15. DATA PROTECTION

Personal data provided by or relating to Parent, Payer or pupil will be used by the School for the purposes of fee billing and collection; maintaining pupil records.

16. MARKETING

A pupil’s details may be used in our marketing materials including the pupil’s first name and details of educational achievements. A pupil’s photo may also be used in our marketing materials. We may also use video footage including your child. If you do not wish your child’s details or photos, or video footage including your child to be used in such a way, you must inform us in writing within seven days of the dated Application Form.

17. DAMAGES

Pupils, Parents and Payers are jointly liable for any damage caused by them to School property, any assets and equipments.

18. GENERAL CONDITIONS

The prospectus and web site describes the broad principles on which the School is presently run and gives an indication of our history and ethos. Although believed correct at the time of printing, the prospectus is not part of any agreement between the parents and the School. The School reserves the right to make reasonable changes from time to time to these standard terms and conditions, to the size and location of the School, to its premises and facilities, to the academic and extra curriculum, the structure

19. VARIATIONS OF THE TERMS & CONDITIONS OF THE AGREEMENT

The offer and acceptance of a place are made on the basis that any successful School needs to develop and that the School may make reasonable changes to these Terms and Conditions on giving at least one Term’s notice in writing.

Parents, the payer and the Pupil will inform the School promptly of any changes to the details contained in the Application Form.